We have tried to keep these terms and conditions as simple as possible – please get in touch if you aren’t sure about something, or want to run a course or have a use that you think might be outside the scope of these terms and conditions.

Definitions

For the purpose of these conditions, the term Owner shall mean Tony Viney Ltd. The term Hirer refers to an individual hirer or, where an organisation is hiring the Hall, the authorised representative. The Hirer is responsible for ensuring compliance with these terms and conditions.

Room Hire

These conditions prohibit the hire of the hall to anyone under the age of 18. Anyone making a booking on behalf of someone under 18 must be aware of the responsibilities for which they will be liable.

The Owner reserves the right to refuse any application received for the hire of the Hall if it is thought to be unsuitable for the venue (for example, large parties for teenagers).

The padlock code for the room will be given to the Hirer by the Owner. The code is for the Hirer’s use only and must not be given out to others, nor used to gain entry to the Hall at any other time. Failure to comply with this condition may result in an additional charge being made to the Hirer by the Owner.  The code is changed regularly.

Payment

Bookings will only be confirmed upon receipt of full payment of the hire fee in advance of the proposed booking.

Payment is made online on receipt of invoice, which is sent out once we receive your request to book the space.    Any queries with regards to charges must be raised within seven days of payment.  The Owner reserves the right to ask for a deposit if felt appropriate.

Cancellation

Cancellation of a booking by a Hirer must be made to the Owner and will only be effective once confirmed by them. The cancellation will be effective from the day of receipt of such notice. If the Hirer needs to cancel a booking, for whatever reason, they will then become liable to pay the Owner a cancellation fee as follows:

  • More than 2 weeks prior to event – Full refund
  • Less than 2 weeks – no refund

The Owner reserves the right to cancel this hiring by written notice (email) to the Hirer in the event of:

  1. The Owner reasonably considers that a breach of licensing conditions, legal or statutory requirements or unlawful or unsuitable activities will take place at the premises as a result of this hiring.
  2. The premises becoming unfit for the use intended by the Hirer.

In cases of cancellation by the Owner, the Hirer shall be entitled to reimbursement, by cheque or online transfer, of such monies previously paid by the Hirer. The Owner shall not be liable to meet any other costs or make any further payment to the Hirer.

Supervision

The Hirer must be present during the event. During the period of the hiring, the Hirer is responsible for the supervision of the premises and the care of its fabric and contents, to ensure safety from damage. The Hirer is also responsible for the supervision of the behaviour of all persons using the premises during the event.

Use of Premises

The Hirer is responsible for ensuring that the premises are only used for the purpose described in the booking agreement and may not sub-hire or allow the premises to be used for any unlawful purpose.

Gaming, Betting and Lotteries

The Hirer shall ensure that nothing is done on the premises in contravention of the laws relating to gaming, betting or lotteries.

Food Health and Hygiene

If preparing, serving or selling food, the Hirer should ensure that all relevant Food Health and Hygiene regulations are observed. Children are not permitted in the kitchen area and particular care should be taken when using any kitchen or cooking equipment. All food is to be removed at the end of the hire period by the Hirer.

Equipment Brought into the Hall

The Hirer is responsible for ensuring that any electrical, or other equipment brought on to the premises is in good working order and used in a safe manner. The Owner reserves the right to examine the required safety certification of any such electrical appliances or equipment.

Child Protection

The Hirer is responsible for ensuring that any activities that include children comply with the provisions of the Children’s Act 1989 and all subsequent legislation, and that only fit and proper persons have access to the children and that there are appropriate numbers to supervise them.

Animals

No animals, except guide dogs, may be brought into the space without the permission of the Committee.

Sale of Goods

The Hirer must, if selling goods on the premises, comply with Fair Trading Laws and any Code of Practice used in connection with such sales.

The Right to Enter

The Owner has the right to enter the Hall at any time in order to ensure that the conditions of hire are being met appropriately.

Rights of Hire

The agreement to hire constitutes permission only to use the premises and confers no tenancy or other right of occupation on the Hirer.

End of Hire Period

The Hirer is responsible for leaving the premises and surrounding area in the same clean and tidy condition at the end of their hire as it was at the start.  All windows and doors should be properly locked and secured unless directed otherwise and any equipment temporarily removed from its usual storage position should be properly replaced. All surfaces should be cleaned of any spilled liquids and floors should be swept. All rubbish should be put into appropriate refuse bags and removed from the premises by the Hirer. Failure to comply with these conditions may result in an additional charge being made by the Owner.

Alcohol

If you plan to have alcohol at your event (regardless of whether it is from a bar or ‘bring your own’), you are responsible for ensuring that: a) You have permission from the Owner ; b) No-one under the age of 18 consumes alcohol; c) Any person(s) becoming unruly or incapable is/are removed from the premises; d) Licensing laws are abided by fully; e) No nuisance or damage is caused to residents or their property. Failure to comply with these conditions can result in immediate cancellation of your event without notice, refund or compensation.

Smoking

This is not permitted in the Hall.

Noise

The space is adjacent to a domestic residence, meaning it is not suitable for noisy activities. Please ensure that people outside are not making excessive noise or causing a nuisance to our neighbours.

Fireworks and Chinese Lanterns

These are not permitted in any circumstances as they are a serious nuisance to the local farming community.

Safety

The Hirer must comply with all Health and Safety regulations made in respect of the premises. Nothing should be done that will endanger the safety of people or render invalid the insurance policies relating to the Hall or its contents.

Any failure of equipment belonging to the Hall must also be reported immediately.

Ensure that you and your group become familiar with the location of the fire exits, evacuation alarms and fire extinguishers. In the event of a fire, your priority should be to evacuate everybody from the building and to summon the Emergency Services.  Keep the fire exits clear at all times. Do not use candles in the hall without advance permission from the Owner.

Please ensure that children are under careful supervision in the room and in the grounds.

Care for the Hall

No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached to any part of the premises  without the prior approval of the Owner.

Please do not allow your guests to flush sanitary products and nappies down the toilets (use the sanitary bins provided). Please ensure that the toilets are left in good condition at the end of your event.

Accidents and Damage

The Owner reserves the right to make an additional charge, or retain any deposit paid, to meet the cost of replacement of any broken items, or reparation of the building. The Hirer must pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for any loss of contents. Any damage or breakages should be brought to the attention of the Owner as soon as possible.

Personal Belongings

The Owner accepts no responsibility for any equipment or other personal property brought onto or left on the premises by the Hirer, and all liability for loss or damage is hereby excluded. All equipment and other property must be removed at the end of each hiring, or an additional booking fee will be charged to the Hirer. The Owner reserves the right to request the Hirer to remove their equipment at any time.

Car Parking

There is limited car parking on site for the Hirer and other users. The Hirer must check with the Owner if a large number of cars are expected: it may not be possible to accommodate everyone on site.

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